Contrary to what we'd like to believe, multi-tasking is actually a time-waster. At work, if you spent half the day multi-tasking among 2-3 different tasks, 45% of the time actually goes to waste. The mental adjustments - like re-orientation or re-familiarization - that has to happen every time you switch from one task to the other actually reduces your over-all productivity. Imagine, if you did that all day on your 8-hour work day, that's 3.6 hours wasted productivity. If you're a business owner with a workforce of multi-taskers, it's a nightmare to realize that you are getting 45% less productive work out of your people, and that's a terrible waste of money.
Here's the hack: Resist the urge to multi-task! The temptation in multi-tasking lies in the fact that by doing different tasks simultaneously you feel you are accomplishing more (quantity), when in fact, this compromises your real productivity by not only wasting time but also diminishing the quality of your work.
Try finishing one task first, take a quick break, then move on to the next task. Doing this not only allows you to accomplish more, it also ensures you do a much better work.
Admittedly though, sometimes the multi-tasking happens because the distraction of other tasks crop up without your control - like an email that sends a ding and gets your attention, or a text message or phone call that demands to be answered, or a co-worker that passes by for a chit-chat. Avoid these distractions or anything that steals your attention - put your phones on silent mode, or put up a Do Not Disturb sign on your desk, or work in an area where you cannot easily be distracted, or always wear your headphones (it dissuades people from disturbing you because it makes you look occupied).
How many office meetings do you have to attend to every week? Depending on the size of your company or your teams, you could have an average of 1-2 meetings a week. They're inevitable, unavoidable - but they do seem to take longer than necessary.
The average office meeting lasts about 1 hour. And that's just for one meeting. If you have to sit through than one meeting a week, and you feel that the efficiency of these meetings have much to be desired, then this hack is for you.
Here's the hack: Conduct your meetings while standing up!
Anecdotal evidence shows that conducting meetings while standing up tends to cut down the time spent on the meeting by at least 25%. That means a previous one-hour weekly meeting becomes just 45 minutes, saving you 15 minutes.
Intuitively, you know the meeting has to last only as long as really necessary because if you're standing up, you are bound to get sore from standing too long. Unknowingly, standing up gives the meeting a sense of urgency and mission, so that any topic for discussion gets settled faster and more purposefully. In the end, it's a win for office productivity and efficiency, and win for your tired feet.
Did you know that the time of day and the day of the week that you do your grocery has an impact on how long it would actually take you to finish your grocery shopping?
That's right, the average shopper takes 41 minutes in the grocery store when you do your shopping on weekends.
Studies show that doing your grocery shopping on weekends take 7 minutes longer than weekdays. This is a simple change in shopping behavior that you can easily take so that you save 7 minutes of your time.
The same study also shows that most people do their grocery from Friday to Sunday, so the number of people inside the grocery during these days could be affecting how long your grocery takes - more people in line, more people looking over the same items along the grocery aisles; maybe even more sales promotions and free taste booth vying for your attention.
If you decide to move your grocery shopping on weekdays, make sure to avoid the hours from 4-5 PM as that is when most people would do their grocery chores on a weekday. And if you really can only do grocery on weekends, avoid the hours around noon to late afternoon.
Happy (grocery) shopping!
Ironing clothes is a tedious job. Just the thought of needing to do it can be daunting. And when you think about how much time it's going to take to finish a pile of clothes, you'd wish there was a better way to do it.
On average, it takes 3 minutes to iron a piece of clothing, like a shirt, blouse, polo or pants. Of course, that is if you do it right. Smaller pieces of clothing, like undies and hankerchiefs, of course take less time.
Assuming you have 2 pieces to typically iron for work, that's 6 minutes you can save with this simple hack.
Here's the hack: A wrinkle releaser does the trick! And it's something you can prepare on your own too.
Spray it on your clothes and in seconds, the wrinkles disappear. You'll have to lay the clothes down or tug it so that the wrinkles stretch flat faster. Best to do this at night before going to bed (or on a weekend) so that clothes have time to dry from the slight misting, but typically this misting should easily and quickly evaporate. Now off to work you go!
The average person takes 8 minutes in taking a shower, according to a survey done by Unilever.
The goal is to shave some time off that to give you more time to do more valuable activities. How about making that just 5 minutes? The 3 minutes saved is 3 minutes earned.
Maybe you fail to eat breakfast in the morning because you never seem to have enough time, always hurrying off to work, so perhaps cutting a few minutes off your shower time will finally give you a few precious minutes to eat a good breakfast. If you didn't know, eating breakfast is very very important and has implications on your energy and productivity throughout the day.
The hack: Get a good shower timer. You could use a digital timer or an hourglass timer. The best timer is nothing fancy but gets the job done. Check out Amazon to get an idea of the shower timers available on the market.
Set your timer to the amount of time you allotting for the shower. From the previous 8 minutes, you want to get that down to 5 minutes. Set the timer to 5 minutes. If you decide on a digital timer, you will be able to set specific lengths of time. If you get the hourglass timer, those are already typically designed for 5 minutes, so you just need to turn it to start timing.
Turn it on as soon as you step on the shower/bath. Put it in a place where you can see how much time is left while you're showering, that way you are aware if you need to speed up. Like the hourglass timer in the photo, it has a suction disk that will easily stick in flat surfaces.
The goal is to be out of the shower as soon as or right about when the alarm goes off.
If you do the math - and assuming you take daily baths - those 3 minutes saved daily adds up to 18 hours and 15 minutes saved in a year. Imagine what else you can do with that much time!
As always, stay #bizzynotbusy!
The Bizzy Team
We all have the same 24 hours in a day. But how come some people are able to accomplish more - assuming self motivation and effort being equal? And what does that mean - making the most of your day?
In other words, if we all had the same 24 hours, how does one squeeze more juice out of it?
It's about being smart.
And being smart is being Bizzy, not busy. Thus, #bizzynotbusy.
How to be #bizzynotbusy? Employ these time hacks!
Every week, watch this Bizzy Break blog for new time hacks we'll share with you that will help you not only to save time and money, but also to increase your productivity. We want you to be #bizzynotbusy.
What can you expect? Here's a rundown of possible content we'll provide:
Are you ready?
Watch out for this page weekly (bookmark it!), or subscribe to our mailing list to receive these updates in your email.
Let's all be #bizzynotbusy!
The Bizzy Team